Stop fighting your software. Run the practice on a connected system.
Front desks shouldn't bounce between an EHR, a scheduling tool, a billing portal, a recall spreadsheet and a SMS app. We design a connected operations system that wraps your EHR — intake, scheduling, reminders, recall, billing follow-up and patient communication — so the practice runs itself and staff stop firefighting.
New Patient Registered
Intake form pre-filled · routed to Dr. Patel
Appointment Confirmed
SMS reply YES · 2:30 PM follow-up
Recall Reminder Sent
12-month checkup · 28 patients
Claim Paid — $1,420
Auto-posted · A/R closed
Fewer no-shows
Avg. patient intake
Saved per FTE / week
Recall completion
Sound familiar?
What clinic admins and providers fight every day without a connected operations layer.
No-shows wreck the schedule
Patients forget appointments, reminders go to old phone numbers, and the schedule has gaps the front desk scrambles to fill.
Intake takes 20 minutes per patient
Paper forms, retyping into the EHR, missed insurance details — and the waiting room backs up.
Recall lives in a spreadsheet
The hygienist or admin manually flags who's due, sends emails when they have time, and revenue leaves on the table.
Billing follow-up is a black hole
Denied claims, unpaid balances and statements aren't tracked anywhere central — A/R quietly grows past 90 days.
Patient communication is one-way
Confirmations, prep instructions, post-op care and rebooking all happen ad-hoc — by phone, fax or paper handout.
Leadership can't see the practice
Production by provider, chair utilization, recall completion, payer mix — you only see it once a month from the bookkeeper.
Built for modern clinics
Wraps your EHR (Dentrix, Eaglesoft, Open Dental, athena, Practice Fusion) — doesn't replace it.
Digital intake & scheduling
Online booking, SMS-confirmable appointments and digital intake forms that flow straight into the EHR — pre-checked for insurance eligibility before the patient walks in.
Automated recall engine
Hygiene recalls, post-op follow-ups and condition-based reminders fire automatically based on EHR data — no more spreadsheet runs.
Claim & A/R workflow
Denials, unpaid balances and aging are tracked in a real workflow — the biller has a daily worklist instead of report runs.
Practice dashboards
Production per provider, chair utilization, recall completion, payer mix and A/R aging — real-time, on one screen, with daily/weekly digests for owners.
production live
aging tracked
HIPAA-safe rollout, zero EHR disruption.
A pragmatic path your front desk and providers actually adopt.
Map the visit
We shadow front desk, providers and billing to map every step from inquiry to paid claim.
Design the wrap
Workflows around your EHR — not a replacement. BAA-signed, HIPAA-compliant infrastructure.
Pilot one provider
We launch with one provider or one location first. Iron out edge cases before scaling.
Roll out & train
Role-based training for front desk, hygiene, providers and billing. Quick-reference cards on every workstation.
Trusted by clinics teams
"Our no-show rate was 22% and we'd burned out two admins trying to fix it. After GTS built the recall and reminder system, no-shows dropped to 7% in three months — that's two more producing hours per provider per week."
Dr. Laura Park
Owner, Bayside Dental
"Intake used to mean 20 minutes of paperwork before a 15-minute visit. With the digital intake flow we doubled morning throughput without adding staff."
Jamal Adeyemi
Practice Manager, Northshore Pediatrics
"We were leaving money on the table in denials we never followed up on. GTS built a denial worklist on top of our PM system and we recovered $48K in A/R in the first 90 days."
Dr. Marcos Velez
Owner, ClearSky Family Medicine
Got questions?
01 Do you replace our EHR?
02 Is it HIPAA-compliant?
03 Can patients book online without exposing the full schedule?
04 What about insurance eligibility and benefits?
05 How long to go live?
06 What does it cost?
Let's build your clinic operations system
Tell us about your practice, your EHR and where the front desk is losing hours. We'll show you exactly how to wrap a connected system around it.
Free 30-min strategy call with an engineer
Custom workflow audit for your team
No commitment — just expert advice
